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Records Management & Archiving, Helps to Shred Your Costs
No matter how hard everyone tries, it seems that we’ll never get completely away from using paper. Even with office practices converting to EMR, some are still printing out information and storing charts and files. And with everyone looking to save in every area possible, more and more practices are storing boxes in their facilities and using staff to shred documents. "The problem we tend to see is that many businesses continue to store their documents in their basement or attic, and don’t anticipate the potential for flooding or even worse, a fire,” says Bob Dress, Records Management & Archiving Data Services Consultant. “We understand the need for businesses to save money, but these are not the best solutions.”
When you have offsite records storage and destruction, you can lower your operating costs, improve employee productivity, create more value from information assets, and protect your organization from the risks of litigation, audit, and disaster. There are many government regulations that require the proper handling of document destruction too, such as: Health Insurance Portability and Accountability Act (HIPAA).
Here are several benefits of document storage and destruction:
- Safeguard confidential information.
- Decrease costs associated with records storage and management.
- Maintain official and lawful accountability of records retention and destruction.
- Reduce liability and risk.
- Efficiency: Staff is able to locate your records and files just as quickly as with the standard filing method, and is able to return them to a safe storage location even faster.
- In the event of a fire: The odds of losing all of your documents are significantly lowered.
- In the event of a security breach: A person would have to have access to our computer system in order to locate the files he or she wants.
For additional information, tips or even a quote regarding your document storage and shredding, please contact Bob Dress at 484-866-2409.
Records Management & Archiving
2711 & Freemansburg Avenue, Easton, PA 18045
Phone: 610.253.2753 | Fax: 610.258.0216
Bob Dress, Data Services Consultant
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